Agendas for future and previous board meetings

May 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
May 9, 2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Bowmen Secretary – On April 25, 2018 a notice was e-mailed to all members notifying that the club office of Secretary would be soon vacated due to Dave and Sonia Powaser relocating to Alabama this summer. Volunteers were solicited to fill the vacancy. SAL SEGURA was the sole member offering to fill this important position. Additional nominations will be accepted at this meeting followed by a club vote to fill the Secretary position.

Web Page Enhancements – Ryan & Jessica are currently investigating ways that we can accept application AND PAYMENTS on our WEB site. Kris Selberg and James Myers are working to establish an EDH Bowman PayPal account to accept dues on line.

EDH Promise Foundation – The EDH Bowmen have been approached by the EDH Promise Foundation to switch from our current El Dorado Community Foundation to the EDH Promise Foundation. James Myers, Joe Pettus and Bill Peterson recently met with Allan Priest of the Promise Foundation and came away feeling positive about a possible switch if certain issues can be clarified.

EVENTS

Club Social/Fund Raiser at 36 Handles Pub – Wednesday 6 June 2018. The club will receive 20% of food and drink purchase by patrons who mention the El Dorado Hills Bowmen. While the promotion runs from 10am to 10pm, we encourage members and their friends to gather around 6pm for a social event to swap stories and good times.

36 Handles Pub and Eatery
1010 White Rock Road
El Dorado Hills.

Try Archery – the one-day archery classes offered by EDH CSD will be conducted on Saturdays June2, July7, and August 4. These classes are conducted by EDH Bowmen members, USA Archery certified instructors, James Myers (lead instructor), Law Welsh, Dave McReynolds, and Bill Peterson.

USA Archery Instructor Certification Class – On May 6, members JOE PETTUS and SCOT SMITH earned their Level 1 Instructor certificates from USA ARCHERY.
If you are interested in becoming part of the instructor team for the CSD “Try Archery” program, see James Myers and the Club will assist in the certification expense.

Girl Scout Training – On Friday , April 27,2018, JAMES MYERS volunteered to provide archery instruction for 16 Girl Scouts from Troop 2602.

DISCUSSION ITEMS

  • Additional Youth Archery Equipment – The EDH Bowmen Board approved the purchase of four new bows ($531) to augment our equipment used for community instruction programs. We also received a donation of additional arrows and arm guards
  • Workday Waste Box Expense – Previously, El Dorado Waste provided complimentary 30yd waste disposal boxes for our workdays. That has changed and we paid $495 for the box at our last workday. We are currently submitting applications for restoration of the complimentary disposal boxes at future workdays.
  • Storage Building Approval Process – On April 24, 2018, Joe Pettus and Bill Peterson met with a CSD representative, the CSD Arborist, and a civil engineer to review the proposed “Target 14” location for the new storage shed. During the on site discussion, this proposed location was withdrawn due to excavation grade and tree proximity problems. A location adjacent to the existing wooden storage buildings was then reviewed and found acceptable to all parties. Aerial photos showing the newly submitted location are posted at the range. A subsequent visit to the County Planning Department in Placerville determined that the project is appropriate for the zoning and need not be submitted to the planning department for approval.
    A revised proposal was submitted to CSD on April 28. We are hopeful for CSD approval by the end of May.
  • Paper Target Replacement Plan – Our thanks to returning member SCOTT SMITH, who has been regularly replacing paper targets through out the range. We have a very good team of members who have volunteered to replace paper targets on the range through out the year. We have a problem with scheduling the replacements. Range Manager Greg Landon and Scott will be working to find a better way to involve all the team members.

Range Maintenance Projects

  • Weed Control Spray – The 1st time application of pre-emergent spray last fall appears to be working very well. A “Spring Time” application is scheduled for May 9 & 10th and will require that the range be closed during the application of contact and pre-emergent spray by a licensed contractor.
  • Fire Break – The firebreak was dug on May 4, 2018. It extends the entire length of El Dorado Hills Blvd and approximately 200 yards along the north and south property lines.
    Road Culvert Installation – Additional culvert was installed along side the range entrance road enabling us to widen the path leading to Target #27.
  • Bale Replacements – Target Bale replacement occurred on April 21, 2018. Bales were replaced on the sight in range, the 20yd CSD range, Targets #7, 13, 14, 20, 27 and 28. We now have several fresh bales in storage for unplanned needs.
  • Increased Signage – The “Range Open/Range Closed “ flip sign has been replace in the lower parking lot. A no smoking sign remains to be installed at the 20yd range.
  • Individual Target Signs – At each target is a sign describing how many arrows to shoot from which color marker in order to complete a NFAA certified round. The current plastic/paper laminated signs were ravaged by the winter storms and sun exposure. We are investigating the cost of a more permanent solution.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – EDH member JASON SPEAR is building a new frame to elevate the existing street side “banner positing frame” and thus eliminate the visual interference created by the new split rail fence.

April 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
April 12, 2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Bowmen Secretary – The Bowmen have been very fortunate to have DAVE and SONIA POWASER serve on the Board performing the many duties of Club Secretary. While we are most happy for them as they relocate to Huntsville Alabama to continue an exemplary career with Aerojet, we will need to find club members to take over these most critical club tasks. It would be best if we could have a new Secretary on board for the next few months so they can learn from Dave and Sonia before they depart this summer.

If you wish to serve the club in this critical position, please contact Dave or Sonia Powaser or any Board Member.

Web Page Enhancements – Ryan & Jessica are currently investigating ways that we can accept application AND PAYMENTS on our WEB site. Kris Selberg and James Myers are working to establish an EDH Bowman PayPal account to accept dues on line.

EDH Promise Foundation – The EDH Bowmen have been approached by the EDH Promise Foundation to switch from our current El Dorado Community Foundation to the EDH Promise Foundation. James Myers, Joe Pettus and Bill Peterson recently met with Allan Priest of the Promise Foundation and came away feeling positive about a possible switch if certain issues can be clarified.

Rattlesnake Alert – The first snake sighting reported is for March 31 at Target #19. BE ALERT

EVENTS

Range Work Day – Saturday April 21,2018 New bales will be delivered for replacement of the sight in range and the 20yd CSD range.
Try Archery – the one-day archery classes offered by EDH CSD will be conducted on Saturdays April 14, May 5, June2, July7, and August 4. These classes are conducted by EDH Bowmen members, USA Archery certified instructors, James Myers (lead instructor), Law Welsh, Dave McReynolds, and Bill Peterson.

USA Archery Instructor Certification Class – EDH Bowmen member Debra Rodriguez is a USA Archery Certified Level 3 Instructor. On Sunday May 6, at the range, she will be conducting classes for archers who wish to obtain Level 1 certification under USA Archery.

If you are interested in becoming part of the instructor team for the CSD “Try Archery” program, see James Myers and the Club will assist in the certification expense.

DISCUSSION ITEMS

  • New Additional Depository. New member, JASON SPEAR, constructed a new “Frog Depository” that has been installed at the entrance to target #1. He created a very decorative frog to accept day use contributions. He generously donated all of the materials. Thank You Jason.
  • Girl Scout/EDH Bowmen Association – We have been approached by the Girl Scouts to placed on their “Vendor List” as a place where Girl Scouts units can come to learn the sport of archery and pursue merit badges. I believe it is to our benefit to be listed with Girl Scouts and further establish our connection with the community. I need to confirm, but it is my understanding that they provide the instructors and equipment while we provide validation that we carry insurance.
  • Club Social/Fundraiser – We have been approached by “39 Handles”, a local pub/restaurant in El Dorado Hills, to see if we would like to participate in an evening Social at their establishment where a portion of the food and drink receipts would be shared with the Club. It would be a good way for club members to connect while improving our treasury.
  • El Dorado Hills Bowmen 55yr Anniversary – 2018 marks the 55th year anniversary that the Bowmen have been on our range in El Dorado Hills. Would we consider another “open to the public” event, sometime this year, to celebrate this milestone?
  • Target Backstop Blankets – Lisa Pole and her JOAD organization gave us many (20+) mover’s packing blankets that they had used as backstops at one of their events. We unsuccessfully used them to backstop our Flying Pig. They have no stopping power. With Board approval I would like to either give them to members with a need or donate them to a homeless shelter.
  • Workday Waste Box Expense – In the past, as a result of our association with EDH CSD, we have received a complimentary 30yd waste box for our work days. Something has changed, and while CSD investigates, the club will need to pay $498 for the box on our 21 April work day.
  • Culvert Installation – The culvert recently installed alongside the road on the trail between Targets #27 &28 needs to be extended to better accommodate turning vehicles. If approved by the Board, we will have this work done at the same time we cut the firebreak. Estimated $400 for the culvert and $400 for the extra excavation work.
  • Storage Building Approval Process – As part of the EDH CSD review process, it was determined that the “Target #14” location will require we provide an excavation, retaining wall and drainage design prepared by a licensed engineer. We are currently contacting local engineering firms to determine the cost of preparing these documents and an estimated cost to construct their design. If this cost is prohibitive, we will discuss with CSD a plan that locates the building on the flat in the vicinity of the current container. If the target #14 location is feasible and approved by CSD, it is anticipated that we will remove 900 cubic yards of soil. Under consideration at this time is to use the soil to build up the picnic area behind the Clubhouse in preparation for a possible future picnic structure project.
  • Paper Target Replacement Plan – Our thanks to returning member SCOTT SMITH, who has been regularly replacing paper targets through out the range. We have a very good team of members who have volunteered to replace paper targets on the range through out the year. We have a problem with scheduling the replacements. Range Manager Greg Landon and Scott will be working to find a better way to involve all the team members.

Range Maintenance Projects

  • Weed Control Spray – The 1st time application of pre-emergent spray last fall appears to be working very well. A “Spring Time” application will be scheduled by our applicator and will require that the range be closed for two days during the week.
  • Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range. We intend to coordinate this work so that it too can be sprayed as part of our weed control program.
  • Bale Replacements – Bale purchase and replacement is planned for April 21,2018. This will replace the bales on the sight in range, the 20yd CSD range, Target# 20, and keep several fresh bales in storage for unplanned needs.
  • creased Signage –A no smoking sign remains to be installed at the 20yd range. Plans exit to replace the “Range open/range closed” flip sign at the lower parking lot.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify, or relocate, the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.

February 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
February 13, 2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Promise Foundation – Status of Donations to the Foundation. The public can now make donations payable to the El Dorado Hills Bowmen, mail them to the El Dorado Community Foundation, and receive letter documenting a qualified charitable tax donation on their income tax.

Web Page Enhancements – Ryan & Jessica are currently investigating ways that we can accept application AND PAYMENTS on our WEB site. These and other exciting new possibilities will be considered at the March Board Meeting.

March Club Meeting Canceled – With all the “end of February/early March” activity, we will take a break and hold the next Club Meeting on April 11, 2018

EVENTS

Range Work Day – Sunday February 25, 2018

Open Shoot set up – Friday Mach 2, 2018

Free Club 3D shoot and Hamburgers – Saturday March 3, 2018

Open Tournament – Sunday March 4, 2018

DISCUSSION ITEMS

  • Storage Building Approval Process – The construction project proposal was presented to the EDH CSD General Manager on February 5, 2018. This starts the 3-step CSD approval process. (CSD Staff, EDH Design/Review, EDH CSD Board of Directors). It is anticipated this will take 2 months after which we will initiate building purchase negotiations and obtain a El Dorado County Building Permit. If the target #14 location is approved by CSD, it is anticipated that we will remove 900 cubic yards of soil. Under consideration at this time is to use the soil to build up the picnic area behind the Clubhouse in preparation for a possible future picnic structure project.
  • Planning session for open Shoot – James has prepared a comprehensive list of tasks that need to be done. We have volunteers for half the tasks. We need to complete the list.
  • Paper Target Replacement Plan – We have a very good team of members who have volunteered to replace paper targets on the range through out the year. We have a problem with scheduling the replacements. We need to find a better way to run this program.

Range Maintenance Projects

  • Increased Signage – Three new signs have been installed on the trail to target #1 (No Smoking etc, No Crossbows etch, Welcome…feed the frog). Two no smoking signs remain to be installed at the sight in range and 20yd range. Plans exit to replace the “Range open/range closed” flip sign at the lower parking lot.
  • New Additional Depository. New member Jason Spear will be constructing a new Depository to be installed on the trail to Target #1.
  • New Banner – A new “Open Shoot” Banner was purchased and has been installed advertising the up coming shoot.
  • Weed Control Spray – The 1st time application of pre-emergent spray last fall appears to be working very well. A second application is planned for latter this spring.
  • Bale Replacements – Bale purchase and replacement is planned this spring (after the rains) for the sight in range and the 20 yd range only.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.
  • Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range. Scheduled for this spring

January 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
January 10,2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Promise Foundation – On December 19,2017, the El Dorado Hills Bowmen were accepted as a qualifying fund under the auspices of the El Dorado Community Foundation, a 501(c)3 Charitable Foundation. The public can now make donations payable to the El Dorado Hills Bowmen, mail them to the El Dorado Community Foundation, and receive letter documenting a qualified charitable tax donation on their income tax.

Archery Range Use permit between EDH CSD and EDH Bowmen was signed on November 14, 2017. The permit is valid for 10 years.

EVENTS

January Awards Dinner and Officer Installation – Saturday evening January 13, 2018

Sacramento International Sportsman Exposition – Sunday January 21,2018
We need volunteers to man the youth archery free shoot boot from 10am to 2pm on Sunday January 21, 2018. Volunteers will receive free admission and reimbursement for parking. See WEB page for details

Free Club 3D shoot and Hamburgers– Saturday March 3, 2018

Open Tournament – Sunday March 4, 2018

DISCUSSION ITEMS

  • Planning for Awards Dinner
  • Planning session for open Shoot
  • Vision for this next year.

Range Maintenance Projects

  • DONE – Re-gravel the entry road
  • DONE – Drainage Culverts – At the same time the road is being re-graveled, culvert will be installed at 1) the service road entering the sight in road, 2) replace the failing wooden bridge leading to target#27, and 3) to replace the slippery steep wooden bridge leading to the “frog depository”
  • DONE – Construct safety arrow stop behind Target #10
    Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range. Scheduled for this spring
  • DONE – Trail Widening – Funds have been approved to widen the trail leading from Target #3 to Target #4 to accommodate ATV service traffic.
  • DONE – Pre-Emergent Spray Program – Funds have been approved to contract a one time application of pre-emergent weed control on the trails on both Field target loops (1-14 & 15-28), and other areas.
  • DONE – Repair target enclosures
  • Running Deer Target Repair– Arrow stop curtain and surplus moving pads have be obtained. New existing 3D target has been identified for use. All to be assembled and tested during work day prior to open shoot.
  • Benches – Ten benches have been replaced. Several others are scheduled for repair. In progress
  • DONEKiosk Bulletin Board at Range
  • Increased Signage – All Signs (no smoking & no broadheads etc.) have been purchased and constructed. Five signs remain to be positioned.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.

November 2017

El Dorado Hills Bowmen
Club & Board Meeting Agenda
November 8, 2017

PROCEDURES

Treasurer Report –

Membership Report –

EDH Promise Foundation – We have applied to become a fund under the umbrella of the 501(c) 3 El Dorado Hills Promise Foundation. If our application is accepted, individuals will be able to donate funds to improve the Archery Range Facility and deduct their donations from their income tax returns. Our goal is to have this in place prior to December 31,2017 in order to take advantage of the 2017 tax year. The Foundation Board of Directors is schedule to meet and review our application on Wednesday, November 8, 2017

Election of Officers – As announced at the October 11, 2017 meeting, election of officers for 2018 is being held later this evening. Nominations are open for all offices and will be accepted until closed prior to the election.

Nominees for 2018 are:

  • President – Bill Peterson
  • VP Events – James Myers
  • VP Publicity- Kris Selberg
  • Secretary – Dave Powasar
  • Treasurer – Glenda Chastain
  • Range Manager – Greg Landon
  • Members at Large (elect Three) Tom Grube, Pablo Arreola, Richard Hensley

Archery Range Use permit between EDH CSD and EDH Bowmen is in the final stages of draft reviews. Should be ready for signatures early next week. The big news is that the previous agreement was written for 5 years…. the new agreement is to be written for 10 years…. at no charge to the EDH Bowmen.
EVENTS

January Awards Dinner and Officer Installation – Saturday evening January 13, 2018

Open Tournament – Sunday March 4, 2018

DISCUSSION ITEMS

Club Storage Needs on the Range – We will vote this evening to approve or not a project to construct a large steel storage building on the range.

The project has been:

  • Discussed in general for the past year.
  • Developed by a committee of club members since April 2017
  • Approved by the EDHB Board at their October 4, 2017 meeting.
  • Presented to the club membership at their October 11, 2071 club meeting.
  • The subject of an e-mail sent to all club members.
  • Detailed in articles posted on Facebook, the EDHB web page and the Bulletin Board at the Archery Range.

The Project cost is estimated at $40,000

The motion to be voted on this evening by the general club membership is:

“The motion is to approve a club expenditure not to exceed $35,000 for the construction of a steel storage building, to be spent incrementally over the life of the construction project and with the caveat that at no time would the total of our three bank accounts be allowed to drop below $15,000. Tax deductible donations will be sought for the balance of the construction cost.”

Running Deer Target Repair – Greg Landon has located arrow stop curtains (8ft by 20ft and rated to stop 70# bows) that can be hung behind the running deer target. The curtains can easily be taken down and stored out of the weather. We would like to have this repair completed prior to the open shoot.

A motion is presented to approve $1100 for purchase of:

  • Two curtains ($720)
  • A new 3d target to ride the cable. (est. $300)

Range Maintenance Projects

  • Re-gravel the entry road – Tony Dunn Sr. has made arrangements for several loads of Road Base to be delivered and spread on the entry road and parking lot. This repair will be made after the first rain when the ground is moist and optimum compaction can be achieved.
  • Drainage Culverts – At the same time the road is being re-graveled, culvert will be installed at 1) the service road entering the sight in road, 2) replace the failing wooden bridge leading to target#27, and 3) to replace the slippery steep wooden bridge leading to the “frog depository”
  • Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range.
  • Trail Widening – Funds have been approved to widen the trail leading from Target #3 to Target #4 to accommodate ATV service traffic.
  • Pre-Emergent Spray Program – Funds have been approved to contract a one time application of pre-emergent weed control on the trails on both Field target loops (1-14 & 15-28), and other areas.
  • Repair target enclosures – Done
  • Benches – Ten benches have been replaced. Several others are scheduled for repair.
  • Kiosk Bulletin Board at Range – Done
  • Increased Signage – All Signs (no smoking & no broadheads etc.) have been purchased and constructed. Five signs remain to be positioned.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.

August 2017

El Dorado Hills Bowmen
Combination Board and Club Meeting Agenda
August 9, 2017

PROCEDURES

Approval of July Board Minutes

Treasurer Report – (Bill – Glenda on vacation)

Membership Report – (Dave)

Fire Safety Inspection – Waiting return visit from Fire Marshal to re-evaluate building usage classification, which in turn determines what rules apply to our structure.

IRS Status Review – The Board met to review our current 501(c)7 status.
Following discussion and a thorough description of the various 501(c) options presented by Dave McReynolds at the Board’s request, it was decided to a) open a third club checking account to received all income collected from the “Frog”, with expenditure solely on items directly related to maintenance of the Archery range, and b) explore the possibility of creating a 501(c)(3) organization to receive tax deductible donations for the maintenance of the range.

Election of Officers – The Bylaws require the president to appoint a Nominating Committee to approach members and develop a slate of officers for 2018. The Slate is then presented to the club at the October Club meeting. Members may make additional nominations from the floor at both the October and November Club meetings. The election will take place at the November meeting. The 2018 officers will be installed at the January club dinner.

Club Meeting – The next club meeting of the general membership is scheduled for September13 at 6:30 pm at the clubhouse. I will not be present.

EVENTS

Club Car Pool to Neighboring Shoots (Greg Landon)

CSD Explore Archery – This six-week instructional program is ending next Saturday for the season. This season, we had 16 participants of which hopefully some will become the core of a beginning EL Dorado Hills Bowmen JOAD program. We greatly appreciate instructor James Myers and his dedication to this project. He taught classes for six Saturday mornings during the heart of summer/family vacation season. Thank you James

DISCUSSION ITEMS

ISHI ARCHERY – (Dean Tormey) A presentation/proposal to enhance manual score keeping with a cell phone app at our Open Shoot in March.

Monthly Paper Target Refresh

  • For the last many months, long time member Dave Stroncak has been putting out fresh paper targets on the bales as needed.
  • Thank You Dave!
  • We are now working to spread this burden to more than just one member.
  • A recent request for volunteers has generated a list of members, a team that will be replacing targets on a regular basis.
  • Thank you Gerry Clouser, Larry Coody, Ed Grandez, Duane Heilman, Jeff Rogers, Vincent Rose, and Craig Von Chance
  • We are still soliciting additional volunteers for the team with the intent that these ongoing duties do not burden just a small number of members.

Club Storage Needs on the Range

  • The Storage Needs Committee met on June 28. As a result of that meeting, cost estimates are being sought/prepared for the construction of a metal storage building.
  • The ambitious goal is to make a recommendation/proposal at a special board meeting prior to the August 9 general club meeting.
  • An approval vote by the board followed by an approval vote of the club membership will be required before we start the construction permit and purchase processes.

Target Assignments

  • The list of target assignments is posted on the clubhouse exterior wall.
  • Thank you to our volunteers Pablo Arreola, Gerry Clouser, Jeff Rogers, Gary Crain, Marc Allaman , Dan Healy, Debra Rodriquez, Joe Pettus, Andy Bohart, Kerry Gragg, and Greg Landon.
  • Eleven targets remain unassigned

Main Gate Lock

The third “escape” lock is now installed on the main gate along with a new sign instructing “locked in” non-members to call a phone number for the combination to the “escape” lock. This phone number forwards calls simultaneously to Bill, James, Greg and Kerry.

Range Maintenance – Projects & Anticipated Expenses

  • ATV Servicing – (Greg) – The 4WD ATV is currently in the shop having the carburetor rebuilt and other maintenance.
  • Re-gravel the entry road – Tony Dunn Sr. has made arrangements for several loads of Road Base to be delivered and spread on the entry road and parking lot. This repair will be made after the first rain when the ground is moist and optimum compaction can be achieved. This expense was approved by the club at the July meeting.
  • Repair target enclosure faces and rear triangle stiffeners. Lumber has been purchased and cut. Repairs completed on 25 enclosures…20 enclosures remain. Installation will proceed during the end of July and early August. No formal work party planned. May require $150 for additional paint.
  • Benches – Benches have been replaced on Targets 6,8,9,19,24,26. The Target #7 bench is ready for installation but requires a new posthole and concrete to set one of the supports. Lumber is being painted to replace benches on targets #22 & #28.
  • Kiosk Bulletin Board at Range – Funds have been approved to purchase a weather proof Kiosk/Bulletin Board for installation in the area of the sight in range. Purchase and installation planned for late August early September
  • Increased Signage – Four new “smoking” and “crossbow” prohibition signs have been installed. Seven more signs have been constructed and are awaiting new postholes for installation.
  • Paint Shipping Container – Before the rains return, we intend contract a company to pressure wash the container and then paint the container in house.
  • Banner Posting Frame – Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.
  • Construction of a Fire Break and a pre-emergent spray program are planned for this fall after the first rain.

July 2017

El Dorado Hills Bowmen
Combination Board and Club Meeting Agenda
July 12, 2017

PROCEDURES

Approval of June Board Minutes

Treasurer Report – (Glenda)

Membership Report – (Dave)

Fire Safety Inspection – Waiting return visit from Fire Marshal to re-evaluate building usage classification, which in turn determines what rules apply to our structure.

IRS Status Review – The Board will be meeting, prior to the August Club meeting, to review our current 501(c)7 status

Club Meeting – The next club meeting of the general membership is scheduled for August 9 at 6:30 pm at the clubhouse.

EVENTS

Club Car Pool to Neighboring Shoots (Greg Landon)

CSD Explore Archery – This six week instructional program began on Saturday July 8.

DISCUSSION ITEMS

Range Manager – We are looking for a member willing to be range manager. Work continues to restore the target enclosures, install signage, replace or paint benches, and establish a valid list of volunteers who have adopted a target to care for. Once these tasks are completed, it is hoped that the position of Range Manager will be less intimidating to the recruitment process.

Club Storage Needs on the Range

  • The Storage Needs Committee met on June 28. As a result of that meeting, cost estimates are being sought/prepared for the construction of a metal storage building.
  • The ambitious goal is to make a recommendation/proposal at a special board meeting prior to the August 9 general club meeting.
  • An approval vote by the board followed by an approval vote of the club membership will be required before we start the construction permit and purchase processes.

Target Assignments and Weedeating.

  • A new list of target assignments has been developed. The list and the status of weed eating for each is posted on the club house exterior wall.
  • Thirteen Targets remain unassigned
  • Kris Selberg interviewed a landscape contractor. We will consider a proposal to pay for a pre-emergence spray program this fall and next spring.

Main Gate Lock

  • Prior to the construction of the permanent wooden fence, any non-member locked in behind the fence would cut the barbwire or remove the temporary fences section. Those options are no longer available.
  • Discussion about installing a third “emergency “combination lock. A trapped shooter calls a number, gets the combination to the emergency lock, gets out and we change the “emergency lock” combination for the next time we need it.
  • This way the member’s lock combination is not exposed.
  • We will soon post a very visible sign on the roadway in that says “Non members risk getting locked in!”
  • We are considering a free “call forwarding to three numbers” service offered by Google.

Range Maintenance – Projects & Anticipated Expenses

  • ATV Servicing – (Greg) – The 4WD ATV has a long history of being very hard to start. Greg Landon and Shawn Finato will be trailering it to a repair shop for evaluation (approx. $100) and subsequent repair (?$).
  • Re-gravel the entry road before the rains return. Purchase of gravel and hire operator and excavator to spread it. Estimated cost $2,500. Requires club approval
  • Repair target enclosure faces and rear triangle stiffeners. Lumber has been purchased and cut. Repairs completed on 25 enclosures…20 enclosures remain. Installation will proceed during the end of July and early August. No formal work party planned. May require $150 for additional paint.
  • Benches – Lumber for bench replacement on Targets 6,7,8,9,19,24,26 has been purchased, cut and painted. Installation will proceed during late July and early August. Will need to buy lumber for two more benches (22,&28)
  • Kiosk Bulletin Board at Range – Funds have been approved to purchase a weather proof Kiosk/Bulletin Board for installation in the areas of the sight in range. Purchase and installation planned for late August early September
  • Increased Signage – The board approved additional signs posting range prohibitions at the entrances. The signs have been ordered and will be installed using exiting frames where available. Some new frames will need to be constructed and installed.
  • Paint Shipping Container – Before the rains return, we intend contract a company to pressure wash the container and then paint the container in house.
  • Banner Posting Frame – Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.