Agendas for future and previous board meetings

February 2019

El Dorado Hills Bowmen
Meeting Minutes
February 13, 2019

Call to Order

  • The meeting was held at Steve’s Pizza, 3941 Park Dr #100, El Dorado Hills, CA 95762. The meeting was called to order at approximately 6:50 PM.

Attendance

  • The following Board members were in attendance: President Bill Peterson, Vice President James Myers, Range Manager Greg Landon, Treasurer Glenda Chastain, Secretary Sal Segura and Member-at-Large Tom Grube. Members Scott Smith, Dan Healy and Ryan Joseph were
    also in attendance.

Secretary Report

  • The Club has accrued an additional 42 memberships since the last meeting. The breakdown is as follows:
    Adult Family Senior Youth Life/Board
    22 8 10 0 2

    There are now a total of 168 memberships, representing 308 members/dependents. 24 memberships are new and 144 are renewals.

    Five paid memberships are pending processing, due to failure of the paying party submitting the required Application or Renewal Form. Mr. Segura explained that even if the member is renewing, the forms are necessary to update changes in contact information, number of dependents, etc. This issue will eventually be resolved by integrating application/renewal information into the electronic payment system.

Treasurer Report

  • Ms. Chastain updated members on the status of the various Club accounts. Although Frog donation totals were not yet available, it appears there is a significant increase over the same time last year.
  • Expenses included a small donation to the CHS FCCLA, who provided and served an excellent meal at the Awards Dinner, a variety of costs for Range and target preparation and maintenance. Construction-related billings have also begun to come in. The $8,000 expenditure for updating 3D targets has not yet been processed.
  • Mr. Peterson listed other pending costs incurred in completing Phase 1 of construction of the storage building. While the bills from the two major contractors, (Veerkamp and Younghdal) have not yet been received, he believes they may likely include adjustments for the Club’s non-profit status.
  • Mr. Peterson also related that the transition to the El Dorado Hills (EDH) Promise Foundation is complete. This change will strengthen the connection between the Bowmen and the Community Services District (CSD), as well as the local community.

Old Business

    • Web Enhancement – Mr. Joseph related that work continues on the on-line Application/Renewal processes.
    • 3D Targets. Mr. Landon reported the arrival of the last of the new 3D targets. They are a tremendous improvement, and most will be much easier to repair that their previous counterparts.
    • Storage Building Excavation/Construction – Mr. Peterson reported that the fill and grading processes were complete. Although the estimates for fill requirements were significantly short, quick thinking and cooperation from Veerkamp representatives prevented additional delays. Once the necessary run-off/drain precautions were taken care of, the County conducted a final inspection, clearing the Club for Phase 2 of construction. Mr. Peterson thanked Veerkamp Engineering and Youngdahl Consulting for their assistance. Both companies have been invited to a Bowmen-hosted Family/Team Building Day to show the Club’s gratitude.

      Member Tom Brower has secured services of a concrete pumping service and the Club is in the process of identifying contractors to pour the building footings and floor slab. Construction documents are also being prepared and it is anticipated an application for the building permit will be submitted in the next two weeks. To this end, members Peterson, Pettus and Segura met with County District I Supervisor John Hidahl, who committed to assisting in navigating the County permitting and fee processes. Mr. Peterson and Mr. Pettus subsequently met with County Building Planning staff, who seemed more amiable towards the project than on previous
      occasions.
      Mr. Peterson praised Joe Pettus for his negotiating skills, which secured a suitable building at the significantly reduced price of $22,000. A deposit has been made towards its purchase. A variety of documents pertaining to the specifics of the building were available during the meeting for member perusal.

      Mr. Peterson related he will be out of the area for an extended period. In his absence, Mr. Kerry Gragg will assume oversight and keep the project moving forward.

    • Smarter Archers – Given the attention required for other projects and events, these workshops have been placed on hold. The Club plans to resume them after the Annual Open Shoot and Train to Hunt (TTH) events have concluded.
    • Broadhead League – Mr. Peterson related the meeting on January 23 only had five members in attendance. It was determined that the lack of necessary involvement renders resurrection of the League and regular broadhead shoots unviable. Instead, the Club will attempt to schedule two Saturday “Broadhead Sight-In” events in July, prior to the start of hunting season.

New Business

    • No new issues were discussed.

Events

    • CSD Archery Instruction – Mr. Myers related that these training sessions would resume, with classes presently scheduled for March 16 and April 13, with more expected in May and August. Registration is through the CSD Recreation Center. James encouraged members wanting to get involved in instruction to attend and assist, when available.

      Mr. Myers also discussed pending updates to the CSD Recreation contract under which the Club provides instruction. The new contract will increase the share of the $35/student charge relegated to the Bowmen.

    • Annual 3D Open Club Tournament – Mr. Myers and Mr. Landon updated members on progress towards the 3D Shoot slated from March 1st – 3rd. Thanks were expressed to the volunteers who participated in various Work Days scheduled over the past months. As a result of their efforts, most preparatory tasks needed to get the Range and targets in shape have been completed. Mr. Myers also related that members have “stepped up” to lead the Target Preparation/Repair/Set Up; Registration; and Concessions groups during the event; however, this is the Club’s main fund-raiser and additional volunteers will be essential to its success. Members are asked to contact Mr. Landon or Mr. Meyers if interested in participating in any capacity.

      Staging will begin on Friday at 9:00 AM; Saturday will be the free, members-only Club Shoot from 9:00 AM to 1:00 PM, followed by a BBQ/Social Event; and Sunday will be the Open Shoot. Additional details concerning parking, shooting stations, communication, etc., were discussed. Members were asked to, “spread the word” about the event, whenever and wherever possible.

    • Regional Train to Hunt Competition – Mr. Myers reported that this event, slated for March 22nd -24th, presently has 27 participants registered (requires a minimum of 30). However, it is typical for participants to delay enrollment until just before the event and TTH representatives are confident the event will move forward. The contract between TTH and the Bowmen is underway. While TTH will handle most operations, the Bowmen will need to supply 10 volunteers on Saturday and Sunday.

Maintenance Projects

    • Target Maintenance – Heavy storms over the past month took a severe toll on all posted targets. Member Dennis Sorenson has volunteered to help with a complete overhaul.
    • Additional Work Days – Mr. Landon surmised that the Club may be sufficiently caught up to avoid scheduling an additional Work Day prior to the Open Shoot. To date, over 60 targets have been prepared/updated, distance/station markers have been spruced up/replaced and, one of the most previously time-consuming tasks: weed eradication, has been minimized through pre-emergent spraying. Kudos are in order to members Landon, Myers, Pettus and others who have dedicated individual time for the many, behind-the-scene tasks which keep the Range and associated equipment in good shape!
    • Mr. Peterson reported that the gate lock assembly was recently broken and had to be replaced. This entailed coordination with the EDH Fire Department, since the emergency access Knox Lock could not be removed, and replacement requires a permit. A new Knox Lock has been purchased and Member Jason Spears is assisting with manufacturing a replacement lock assembly.

Miscellaneous/Good of the Order

  • Members asked when the next pre-emergent application will take place. Mr. Peterson responded that it will be sometime in May.
  • Mr. Landon asked if members might be interested in group travel to the various shoots being held throughout the region. Several in attendance indicated they would like to travel together. Mr. Landon was asked to provide a list of potential events for consideration.
  • Mr. Myers reported on various requests from schools and other organizations to use the Range and/or for instruction. Unfortunately, most are for training to be held during the week and are difficult to accommodate, due to the volunteer nature of our instructors. Additionally, given the ongoing focus on the Open Shoot and TTH event, it was decided the Club should avoid committing to additional training until April or May.

Adjournment

  • President Peterson adjourned the meeting at 7:50 PM.

January 2019

El Dorado Hills Bowmen
Meeting Minutes
January 9, 2019

Call to Order

  • The meeting was held at Steve’s Pizza, 3941 Park Dr #100, El Dorado Hills, CA 95762. After some mingling, President Bill Peterson called the meeting to order at approximately 6:38 PM.

Attendance

  • The following Board members were in attendance: President Bill Peterson, Range Manager Greg Landon, Treasurer Glenda Chastain, Secretary Sal Segura and Member-at-Large Joe Pettus. 
  • Club Members Jessica Apfel, Ryan Joseph, Scott Smith, Dub Roberts, Jason Spears, Pete Johnson, Dave McReynolds, Jerry Clouser and Dan Healy were also present. The Club welcomed new member, Neal Takahashi to the Club.

Secretary Report

  • Mr. Segura reported that renewals had slowed to a trickle. In addition to renewals, we have 13 new memberships. The Club stands at a total of 128 memberships, which break down as follows:
    Adult Family Senior Youth Life/Board
    22 36 59 0 11

    These memberships include 94 dependents.

    Mr. Segura related that the PayPal payment option is posing challenges, since the application/renewal documents are not always submitted/returned as required. Maintaining the Member Roster up-to-date is critical; therefore, he will not distribute Membership Packages until the proper form/information is received. As an interim measure, an Application/Renewal Form Word Template has been created and posted to the website. This allow new/returning members to email the necessary form to accompany payment. The form can also be printed out and mailed.

    Sal also provided an overview of the Membership Package contents, which have been expanded to include flyers on Range Rules, a Range Map, target scoring criteria, etc. It is hoped this additional information will be of help to new members. Also included in the packet is a flyer for the annual Awards Dinner.

Treasurer Report

  • Ms. Chastain provided an overview of Club’s financial status. Frog donations totaled approximately $1,400 over the prior 12 months. Expenses for this past month included various reimbursements to Board members for out-of-pocket expenses, insurance premiums, port-a-potty maintenance and costs for weed control. She also commented on the per transaction cost of using PayPal and Credit Card means of payment through the website. 
  • Ms. Chastain also related that the Club’s bank, El Dorado Savings, has been purchased by Pacific Western Bank. This will result in necessary administrative changes and adjustments to book-keeping and accounting procedures.
  • President Peterson reported on the outcome of the EDH Bowmen Charitable Foundation fund, which received over $1,200 in donations and was matched for a net total of over $2,500. Our heartfelt thanks to the anonymous benefactor!

    Bill also related that following the December vote, approximately $8,000 had been spent on 3D targets and that we have approximately $10,000 in impending charges for fill, compaction, testing and grading in preparation for the new Storage Building.

Old Business

    • Web Enhancement – Ms. Apfel and Mr. Joseph reported that work continues on the on-line Application/Renewal processes. A test site is up and running but debugging is still being conducted. They invited members to help them test the system and identify problems before release of the program. Mr. Peterson expressed his desire to continue the forward momentum with the aim of eventually completing a whole-scale revamp of the website and its contents.
    • 3D Targets. Mr. Landon reported on the status of the new 3D targets. As a result of a manufacturer-direct purchase, the Club procured an additional two targets and several extra cores at no cost! Delivery is expected Monday or Tuesday (week of January 14th).
    • Storage Building Excavation/Construction – –It was hoped fill and grading would take place January 4-9. Unfortunately, after making necessary announcements and closing the Range, fill delivery was abruptly cancelled due to concerns about over-saturation. Heavy rains will continue to delay this initial work but grading should start as soon we have a dry spell. The Range will be closed to all traffic while the work is conducted. Members will receive MailChip notices and the closures will continue to be posted to the website.
    • Smarter Archers – The Club is soliciting member input on the type of classes/instruction/discussions it should host at these workshops. Please contact Mr. Peterson with your suggestions or if you are interested in leading a session. The next event will likely be held in February. Notice will be provided through email and the website.
    • Broadhead League – The Club has not had an active Broadhead League for over two years, and sporadic interest has been voiced in resuming it. A meeting has been scheduled for January 23rd, at 6:30 PM, at the Clubhouse. This is an opportunity for those interested in resurrecting the League to provide input. Unfortunately, despite the interest voiced in the past, the participation necessary to organize and set the Range up for this activity has not materialized. This meeting will determine whether the Club should continue to spend further time/resources on this topic.

New Business

    • Now that the first stages of construction have been tentatively scheduled for the new Storage Building, shopping for a suitable structure and pad construction are next on the agenda. While specific Club members have been intimately involved in the project, Mr. Peterson encouraged all members to participate with ideas and recommendations. The Club authorized $35,000 for this project and the contractors and community, especially Mr. Veerkamp, have been very generous in discounting the cost of their services. We hope to use volunteers in the stages ahead, to continue to help keep costs down.
    • Despite signs posted throughout the facility, there is concern that unauthorized use of broadheads is causing damage to the backer bales and targets, resulting in the need for more frequent replacement. A recent email asked members not to participate in this activity and to discourage it when witnessed. The membership engaged in a considerable amount of discussion regarding use of broadheads, and options for facilitating their use on the Range, including creation of a target pit. In the end, it was determined that because of other pending projects and activities, revival of the Broadhead League is the best option to enable broadheads to be shot on the facility. Unfortunately, the Broadhead League will only resume if volunteers commit to doing the work and preparation necessary to resurrect it.
    • Target Auction Results – Mr. Peterson reported that Saturday’s auction of old 3D targets netted just over $800. The sale was deemed very successful, in spite of the rain, and cleared a significant amount of the Club’s very limited storage space.

Events

    • Sportsman’s Expo Youth Archery Booth – Mr. Peterson related that we have 11 volunteers for this event. He would like to have a total of 18 to 20 to allow staffing in two-hour-shifts, enabling volunteers to explore the grounds and exhibits during their off time. Volunteers will meet at the main entrance to Cal Expo on Sunday January 20th at 9:00 AM to obtain passes and additional instructions.
    • EDH Bowmen Annual Dinner Social – Ms. Chastain reported that only 14 couples have responded at this point. She provided additional details regarding the menu and encouraged members present to spread the word, as we will need to have a count of attendees for food preparation. The dinner will take place on Saturday Jan 26th, at the American River Grange Hall in Rancho Cordova. Social hour will start at 6:00 PM and dinner will be served at 7:00 PM. Cost remains at $20 for adults and older children; $14 for children 12 and under. A flyer is being included in the Renewal Membership Packets and information will be posted on the Club Website and through Facebook.
    • Annual 3D Open Club Tournament – Mr. Peterson reminded members of the 3D Shoot slated from March 1st –3rd. Staging will be on Friday; Saturday will be the free Club Shoot; and Sunday will be the Open. Volunteers are needed for a variety of tasks. Please contact Mr. Landon and Mr. Meyers if interested in Target Preparation/Repair/Set Up; Ms. Chastain and Mr. Peterson for Registration; and Mr. Grube and Mr. Smith for Concessions.
    • Regional “Train to Hunt” Competition – President Peterson reported that this event, slated for March 22nd -24th, is being heavily advertised in Oregon and is receiving National exposure. The Club stands to profit not only from the promotion, but monetarily, from concession sales and a percentage of attendance fees. Once again, volunteers will be needed to ensure its success.

Maintenance Projects

    • Target Maintenance – Thanks, once again, to Scott Smith for leading the effort on this critical activity. He and Mr. Landon are working on creating a new system to divvy out this work and include other volunteers. This task requires basic knowledge of how/where to post hunter v. field targets, rotation schedules, etc., since there is a potential for loss of National Field Archery Association certification if the Range does not meet certain criteria. It was decided that Greg and Scott will develop an outline of duties and processes then hold a meeting of volunteers to ensure proper coordination and posting.
    • Workdays for Tournament and Target Preparation – Mr. Landon reported on the success of the December 29th Work Day. Many 3D targets were repaired, repainted and renumbered. Unfortunately, several targets need new cores, which had not yet arrived; however, a majority of the necessary work was completed. A second Work Day will be scheduled to finish this task.
    • Target Markers – Mr. Pettus recently surveyed yardage markers throughout the Range. These will be replaced and repainted soon and should be finished before the Open Shoot and Train-to-Hunt events. Thank, Joe, for your prolific application of the paintbrush on benches, signs, etc.
    • Weed Abatement – The season’s final application of pre-emergent is complete. The next application will take place sometime in Spring.

Miscellaneous/Good of the Order

  • Mr. Peterson reported that he has now been trained on MailChimp. This will lighten the burden on other Board members who have traditionally handled the task but are short on time. As a result of Bill’s renewed skills, the membership is likely to see more notices and updates to activities. Members are strongly encouraged to subscribe to the Club’s email notices as this is a primary means to ensure updated information on Club events and Range status.

Adjournment

  • President Peterson adjourned the meeting at 7:57 PM.

December 2018 Meeting Minutes

El Dorado Hills Bowmen
Meeting Minutes
December 12, 2018

Call to Order – The meeting was held at the EDH Bowmen Clubhouse, located at 3321 El Dorado Hills Blvd., El Dorado Hills, CA 95762. President Bill Peterson called the meeting to order at approximately 6:03 PM.

Attendance – The following Board members were in attendance: President Bill Peterson, Range Manager Greg Landon, First Vice President James Meyers, Treasurer Glenda Chastain, Secretary Sal Segura and Members-at-Large Tom Grube and Joe Pettus.
Club Members Jessica Apfel, Ryan Joseph, Daniel LaSage, Scott Smith and Dan Healy were also present. In addition, Mr. Lee Kirkpatrick, representing Cub Scout Pack 465 provided a proposal for potential use of the Range.

Secretary Report – Mr. Segura related the Club would finish the 2018 Calendar Year with 213 memberships and provided the following breakdown:

Adult Family Senior Youth Life/Board
31 77 86 2 17

These memberships included 330 dependent members, representing a total of 543 individuals.
Mr. Segura added that 2019 Renewal Forms were mailed during the last week of November/first week of December and were starting to trickle back in. The present-day counts are:

Adult Family Senior Youth Life/Board
5 8 27 0 3

These memberships include 24 dependent members.

Treasurer Report – Ms. Chastain provided an overview of Club finances, including income from membership dues and Frog donations. Expenses this month included supplemental insurance costs incurred as a result of addressing El Dorado Hills Community Services District concerns over the amount of liability coverage.
President Peterson summarized significant impending expenses, the most noteworthy related to continuing construction of the Storage Building. He emphasized that costs for the latter have been reduced significantly through the generosity of Mr. Doug Veerkamp of Veerkamp Engineering.
Members were reminded of the EDH Bowmen Charitable Foundation and of the fund-matching program that had been in place, thanks to an anonymous benefactor. Mr. Peterson related that the matching program ended December 11th and he would have a final accounting of the
results by the January meeting.

Old Business

  • Web Enhancement – Mr. Myers, Ms. Apfel and Mr. Joseph described work they recently
    engaged in to take membership enrollment processes into the electronic age by enabling
    payments via the website. Both PayPal and credit card payments have been added as of the
    first week of December. Although very basic at this stage (hard copy membership forms are still required to be mailed), additional work during the next few months will enable collection of all necessary member information. After this significant update is complete, the group will look at a total revamp of the Website to update and make it more dynamic. President Peterson thanked everyone for their efforts.
  • 2019 Club Officers. President Peterson reported that though this topic was discussed
    during the November meeting, there were insufficient Board members available to form the
    quorum required to confirm and install the nominees. Accordingly, he asked for a vote to make
    the following Board nominations official:

    • President – Bill Peterson
    • Treasurer – Glenda Chastain
    • 1st VP Events – James Myers
    • Range Manager – Greg Landon
    • Secretary – Sal Segura
    • Member-at-Large – Tom Grube
    • Member-at-Large – Joe Pettus

    The nominees were voted in unanimously. Mr. Peterson made note of the remaining openings for 2nd VP Publicity and for a Member-at-Large and emphasized his desire to refill all positions in order to avoid overburdening existing representatives. Those interested may contact him directly.

  • Storage Building Excavation/Construction – Mr. Peterson explained that the Club has
    contracted for engineering needs and secured necessary permits for site preparation to begin. Excavation and fill will start as soon as the rains and ground saturation allow. He indicated that Veerkamp Engineering has very generously discounted the cost of grading/compacting and that Stumpf Rock, Sand and Gravel will provide the necessary engineered fill. The Range will be closed to all traffic while the work is conducted.
  • Smarter Archers – The Club will continue in its efforts to hold discussions/instruction on
    archery-related topics. These will include bow adjustments, arrow selection, equipment repairs, etc. These gatherings are intended not only to assist those new to the sport, but to allow more experienced members to share their knowledge and for Club members to get to know one another. Notices about planned topics and dates will be shared via email and the website.
  • Broadhead League – There is continued interest in resuming this league; however, there
    are presently not enough members willing to involve themselves in the work necessary to get it re-started. Mr. Peterson will be inviting those interested to meet in January. The meeting results will determine if there is enough enthusiasm and commitment to warrant moving forward.

New Business

    • 3D Targets – Mr. Landon and Mr. Myers reported on their recent survey of the Club’s 3D targets. Most of the Club’s stock is comprised of older Ragland targets, which are in various states of disrepair. It was determined that to continue to conduct 3D fund-raising events, it will be necessary to replace at least 5 large targets and many target cores. Further, because many of the Ragland targets do not include replaceable cores, or are otherwise beyond reasonable repair, it was proposed they gradually be replaced with Reinhart or McKenzie brand targets, which are tougher and more easily repaired. Mr. Landon provided an estimated cost of approximately $8,000 to effect the purchase and repairs. Significant discussion ensued, during which it was explained that past annual expenditures for this type of purchase have averaged in the range of $3-5,000. For various reasons, the Club has not kept up with replacements during the past two years, thus increasing this year’s price. Systematic replacement of damaged targets in the future will even out costs.

Mr. Peterson asked for a vote on the proposed expenditure. The expenditure was approved.

  • Mr. Lee Kirkpatrick, representing Cub Scout Pack 465 addressed the membership. He has taken on the task of developing a Shooting Sports Program with the Boy Scout District/Golden Empire Council. He has started the program by introducing the scouts to air rifle competition but hopes to soon expand to archery. Once started, it is his hope to have weekly shooting sessions at the EDH Bowmen Range. The membership generally approved of his endeavor and encouraged him to return when the program is ready to get underway.

Events

    • The California Bow Hunters/State Archery Association (CBH/SAA) Big Game Club Banquet and Award Dinner will be held this year at the Courtyard by Marriott, Sacramento. President Peterson will attend and represent the Club. He encouraged others to take this opportunity to learn more about the CBH/SAA organization, which offers a variety of potential benefits to both individual and Club affiliation.
    • Sportsman’s Expo Youth Archery Booth – This event will be held at Cal Expo on Sunday January 20th. As in the past, the Maya Archery Club has organized the archery community’s representation and kindly included our Club. The Club will be offering archery lessons to youth attendees. A minimum of 8 members will staff the booth. We are hoping for at least 12 to 15 volunteers, which will allow for breaks and for participating Club members to tour the event during their “off” time.
    • EDH Bowmen Annual Dinner Social – Ms. Chastain provided details regarding this event, which will take place on Saturday Jan 26th, at the American River Grange Hall in Rancho Cordova. Social hour will start at 6:00 PM and dinner served at 7:00 PM. Cost remains at $20 for adults and older children; $14 for children 12 and under. A flyer is being included in the Renewal Membership Packets and information will be posted on the Club Website and through Facebook.
    • Annual 3D Open Club Tournament – Mr. Meyers reminded members of the impending 3D Shoot slated from March 3rd – 5th. Staging will begin March 1st. Mr. Meyers asked for volunteers to head up three divisions of tasks: Target Preparation/Repair/Set Up, Registration, and Concessions. After discussion, it was agreed Mr. Meyers and Mr. Landon will oversee Targets; Ms. Chastain and Mr. Peterson Registration; and Mr. Grube and Mr. Smith Concessions. It was stressed that many, many more volunteers will be needed to continue to make this event successful.
    • Regional “Train to Hunt” Competition – Mr. Meyers reported that the Club will be hosting the first Train to Hunt event on the West Coast. This competition will take place from March 22nd -24th.and is already drawing considerable attention, as indicated by the over 5,000 Facebook “hits” received on the Club page. While event organizers will oversee most preparation and event operations, the Club need to supply several targets and at least 10 volunteers. We will be compensated for use of the facility/volunteers based upon the number of competitors. In addition, there are various opportunities to take advantage of the event’s popularity and crowds to raise additional funds through concessions and other activities.

Members discussed other possible means to enhance the experience for competitors, spectators and our membership.

Maintenance Projects

  • Weed Abatement – Mr. Peterson related that weed spraying took place on December 6 – 7. This year, spraying was expanded due to the success and reduced labor experienced after last season’s application.
  • Cardboard Targets – Member Scott Smith was recognized again for his continued dedication in ensuring paper targets throughout the Range remain in good condition. We’ve had some issues in scheduling and organizing volunteer help in the past. Mr. Landon and Mr. Smith will continue to explore ways to address this important task. On a related note, the Club has switched to a program of purchasing pre-glued targets and received its first shipment.
  • Mr. Landon reported that although the purchase of the 3D targets was approved, there is a need to update and maintain existing targets. Many need scoring rings marked/repainted and miscellaneous repairs. This will be critical considering the upcoming Club Open Shoot and Train to Hunt events. Keep an eye out for announcement of Work Days to effect these repairs!

General Discussion/Good of the Order

    • Mr. Peterson thanked all for their participation in the Zombie Shoot, held in October. It was very well attended and an excellent means to make the community aware of and encourage involvement in the Club. He indicated that the supplies of soft drinks purchased for this and prior events had not yet been consumed and encouraged members to take some home, in order to help clear out storage space in the clubhouse.
    • Mr. Grube announced that a neighbor had donated some aluminum arrows and compound bows to the Club. Though dated, they are in useable condition. Members interested in them may contact a member of the Board.

Adjournment
President Peterson adjourned the meeting at 7:56 PM.

May 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
May 9, 2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Bowmen Secretary – On April 25, 2018 a notice was e-mailed to all members notifying that the club office of Secretary would be soon vacated due to Dave and Sonia Powaser relocating to Alabama this summer. Volunteers were solicited to fill the vacancy. SAL SEGURA was the sole member offering to fill this important position. Additional nominations will be accepted at this meeting followed by a club vote to fill the Secretary position.

Web Page Enhancements – Ryan & Jessica are currently investigating ways that we can accept application AND PAYMENTS on our WEB site. Kris Selberg and James Myers are working to establish an EDH Bowman PayPal account to accept dues on line.

EDH Promise Foundation – The EDH Bowmen have been approached by the EDH Promise Foundation to switch from our current El Dorado Community Foundation to the EDH Promise Foundation. James Myers, Joe Pettus and Bill Peterson recently met with Allan Priest of the Promise Foundation and came away feeling positive about a possible switch if certain issues can be clarified.

EVENTS

Club Social/Fund Raiser at 36 Handles Pub – Wednesday 6 June 2018. The club will receive 20% of food and drink purchase by patrons who mention the El Dorado Hills Bowmen. While the promotion runs from 10am to 10pm, we encourage members and their friends to gather around 6pm for a social event to swap stories and good times.

36 Handles Pub and Eatery
1010 White Rock Road
El Dorado Hills.

Try Archery – the one-day archery classes offered by EDH CSD will be conducted on Saturdays June2, July7, and August 4. These classes are conducted by EDH Bowmen members, USA Archery certified instructors, James Myers (lead instructor), Law Welsh, Dave McReynolds, and Bill Peterson.

USA Archery Instructor Certification Class – On May 6, members JOE PETTUS and SCOT SMITH earned their Level 1 Instructor certificates from USA ARCHERY.
If you are interested in becoming part of the instructor team for the CSD “Try Archery” program, see James Myers and the Club will assist in the certification expense.

Girl Scout Training – On Friday , April 27,2018, JAMES MYERS volunteered to provide archery instruction for 16 Girl Scouts from Troop 2602.

DISCUSSION ITEMS

  • Additional Youth Archery Equipment – The EDH Bowmen Board approved the purchase of four new bows ($531) to augment our equipment used for community instruction programs. We also received a donation of additional arrows and arm guards
  • Workday Waste Box Expense – Previously, El Dorado Waste provided complimentary 30yd waste disposal boxes for our workdays. That has changed and we paid $495 for the box at our last workday. We are currently submitting applications for restoration of the complimentary disposal boxes at future workdays.
  • Storage Building Approval Process – On April 24, 2018, Joe Pettus and Bill Peterson met with a CSD representative, the CSD Arborist, and a civil engineer to review the proposed “Target 14” location for the new storage shed. During the on site discussion, this proposed location was withdrawn due to excavation grade and tree proximity problems. A location adjacent to the existing wooden storage buildings was then reviewed and found acceptable to all parties. Aerial photos showing the newly submitted location are posted at the range. A subsequent visit to the County Planning Department in Placerville determined that the project is appropriate for the zoning and need not be submitted to the planning department for approval.
    A revised proposal was submitted to CSD on April 28. We are hopeful for CSD approval by the end of May.
  • Paper Target Replacement Plan – Our thanks to returning member SCOTT SMITH, who has been regularly replacing paper targets through out the range. We have a very good team of members who have volunteered to replace paper targets on the range through out the year. We have a problem with scheduling the replacements. Range Manager Greg Landon and Scott will be working to find a better way to involve all the team members.

Range Maintenance Projects

  • Weed Control Spray – The 1st time application of pre-emergent spray last fall appears to be working very well. A “Spring Time” application is scheduled for May 9 & 10th and will require that the range be closed during the application of contact and pre-emergent spray by a licensed contractor.
  • Fire Break – The firebreak was dug on May 4, 2018. It extends the entire length of El Dorado Hills Blvd and approximately 200 yards along the north and south property lines.
    Road Culvert Installation – Additional culvert was installed along side the range entrance road enabling us to widen the path leading to Target #27.
  • Bale Replacements – Target Bale replacement occurred on April 21, 2018. Bales were replaced on the sight in range, the 20yd CSD range, Targets #7, 13, 14, 20, 27 and 28. We now have several fresh bales in storage for unplanned needs.
  • Increased Signage – The “Range Open/Range Closed “ flip sign has been replace in the lower parking lot. A no smoking sign remains to be installed at the 20yd range.
  • Individual Target Signs – At each target is a sign describing how many arrows to shoot from which color marker in order to complete a NFAA certified round. The current plastic/paper laminated signs were ravaged by the winter storms and sun exposure. We are investigating the cost of a more permanent solution.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – EDH member JASON SPEAR is building a new frame to elevate the existing street side “banner positing frame” and thus eliminate the visual interference created by the new split rail fence.

April 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
April 12, 2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Bowmen Secretary – The Bowmen have been very fortunate to have DAVE and SONIA POWASER serve on the Board performing the many duties of Club Secretary. While we are most happy for them as they relocate to Huntsville Alabama to continue an exemplary career with Aerojet, we will need to find club members to take over these most critical club tasks. It would be best if we could have a new Secretary on board for the next few months so they can learn from Dave and Sonia before they depart this summer.

If you wish to serve the club in this critical position, please contact Dave or Sonia Powaser or any Board Member.

Web Page Enhancements – Ryan & Jessica are currently investigating ways that we can accept application AND PAYMENTS on our WEB site. Kris Selberg and James Myers are working to establish an EDH Bowman PayPal account to accept dues on line.

EDH Promise Foundation – The EDH Bowmen have been approached by the EDH Promise Foundation to switch from our current El Dorado Community Foundation to the EDH Promise Foundation. James Myers, Joe Pettus and Bill Peterson recently met with Allan Priest of the Promise Foundation and came away feeling positive about a possible switch if certain issues can be clarified.

Rattlesnake Alert – The first snake sighting reported is for March 31 at Target #19. BE ALERT

EVENTS

Range Work Day – Saturday April 21,2018 New bales will be delivered for replacement of the sight in range and the 20yd CSD range.
Try Archery – the one-day archery classes offered by EDH CSD will be conducted on Saturdays April 14, May 5, June2, July7, and August 4. These classes are conducted by EDH Bowmen members, USA Archery certified instructors, James Myers (lead instructor), Law Welsh, Dave McReynolds, and Bill Peterson.

USA Archery Instructor Certification Class – EDH Bowmen member Debra Rodriguez is a USA Archery Certified Level 3 Instructor. On Sunday May 6, at the range, she will be conducting classes for archers who wish to obtain Level 1 certification under USA Archery.

If you are interested in becoming part of the instructor team for the CSD “Try Archery” program, see James Myers and the Club will assist in the certification expense.

DISCUSSION ITEMS

  • New Additional Depository. New member, JASON SPEAR, constructed a new “Frog Depository” that has been installed at the entrance to target #1. He created a very decorative frog to accept day use contributions. He generously donated all of the materials. Thank You Jason.
  • Girl Scout/EDH Bowmen Association – We have been approached by the Girl Scouts to placed on their “Vendor List” as a place where Girl Scouts units can come to learn the sport of archery and pursue merit badges. I believe it is to our benefit to be listed with Girl Scouts and further establish our connection with the community. I need to confirm, but it is my understanding that they provide the instructors and equipment while we provide validation that we carry insurance.
  • Club Social/Fundraiser – We have been approached by “39 Handles”, a local pub/restaurant in El Dorado Hills, to see if we would like to participate in an evening Social at their establishment where a portion of the food and drink receipts would be shared with the Club. It would be a good way for club members to connect while improving our treasury.
  • El Dorado Hills Bowmen 55yr Anniversary – 2018 marks the 55th year anniversary that the Bowmen have been on our range in El Dorado Hills. Would we consider another “open to the public” event, sometime this year, to celebrate this milestone?
  • Target Backstop Blankets – Lisa Pole and her JOAD organization gave us many (20+) mover’s packing blankets that they had used as backstops at one of their events. We unsuccessfully used them to backstop our Flying Pig. They have no stopping power. With Board approval I would like to either give them to members with a need or donate them to a homeless shelter.
  • Workday Waste Box Expense – In the past, as a result of our association with EDH CSD, we have received a complimentary 30yd waste box for our work days. Something has changed, and while CSD investigates, the club will need to pay $498 for the box on our 21 April work day.
  • Culvert Installation – The culvert recently installed alongside the road on the trail between Targets #27 &28 needs to be extended to better accommodate turning vehicles. If approved by the Board, we will have this work done at the same time we cut the firebreak. Estimated $400 for the culvert and $400 for the extra excavation work.
  • Storage Building Approval Process – As part of the EDH CSD review process, it was determined that the “Target #14” location will require we provide an excavation, retaining wall and drainage design prepared by a licensed engineer. We are currently contacting local engineering firms to determine the cost of preparing these documents and an estimated cost to construct their design. If this cost is prohibitive, we will discuss with CSD a plan that locates the building on the flat in the vicinity of the current container. If the target #14 location is feasible and approved by CSD, it is anticipated that we will remove 900 cubic yards of soil. Under consideration at this time is to use the soil to build up the picnic area behind the Clubhouse in preparation for a possible future picnic structure project.
  • Paper Target Replacement Plan – Our thanks to returning member SCOTT SMITH, who has been regularly replacing paper targets through out the range. We have a very good team of members who have volunteered to replace paper targets on the range through out the year. We have a problem with scheduling the replacements. Range Manager Greg Landon and Scott will be working to find a better way to involve all the team members.

Range Maintenance Projects

  • Weed Control Spray – The 1st time application of pre-emergent spray last fall appears to be working very well. A “Spring Time” application will be scheduled by our applicator and will require that the range be closed for two days during the week.
  • Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range. We intend to coordinate this work so that it too can be sprayed as part of our weed control program.
  • Bale Replacements – Bale purchase and replacement is planned for April 21,2018. This will replace the bales on the sight in range, the 20yd CSD range, Target# 20, and keep several fresh bales in storage for unplanned needs.
  • creased Signage –A no smoking sign remains to be installed at the 20yd range. Plans exit to replace the “Range open/range closed” flip sign at the lower parking lot.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify, or relocate, the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.

February 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
February 13, 2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Promise Foundation – Status of Donations to the Foundation. The public can now make donations payable to the El Dorado Hills Bowmen, mail them to the El Dorado Community Foundation, and receive letter documenting a qualified charitable tax donation on their income tax.

Web Page Enhancements – Ryan & Jessica are currently investigating ways that we can accept application AND PAYMENTS on our WEB site. These and other exciting new possibilities will be considered at the March Board Meeting.

March Club Meeting Canceled – With all the “end of February/early March” activity, we will take a break and hold the next Club Meeting on April 11, 2018

EVENTS

Range Work Day – Sunday February 25, 2018

Open Shoot set up – Friday Mach 2, 2018

Free Club 3D shoot and Hamburgers – Saturday March 3, 2018

Open Tournament – Sunday March 4, 2018

DISCUSSION ITEMS

  • Storage Building Approval Process – The construction project proposal was presented to the EDH CSD General Manager on February 5, 2018. This starts the 3-step CSD approval process. (CSD Staff, EDH Design/Review, EDH CSD Board of Directors). It is anticipated this will take 2 months after which we will initiate building purchase negotiations and obtain a El Dorado County Building Permit. If the target #14 location is approved by CSD, it is anticipated that we will remove 900 cubic yards of soil. Under consideration at this time is to use the soil to build up the picnic area behind the Clubhouse in preparation for a possible future picnic structure project.
  • Planning session for open Shoot – James has prepared a comprehensive list of tasks that need to be done. We have volunteers for half the tasks. We need to complete the list.
  • Paper Target Replacement Plan – We have a very good team of members who have volunteered to replace paper targets on the range through out the year. We have a problem with scheduling the replacements. We need to find a better way to run this program.

Range Maintenance Projects

  • Increased Signage – Three new signs have been installed on the trail to target #1 (No Smoking etc, No Crossbows etch, Welcome…feed the frog). Two no smoking signs remain to be installed at the sight in range and 20yd range. Plans exit to replace the “Range open/range closed” flip sign at the lower parking lot.
  • New Additional Depository. New member Jason Spear will be constructing a new Depository to be installed on the trail to Target #1.
  • New Banner – A new “Open Shoot” Banner was purchased and has been installed advertising the up coming shoot.
  • Weed Control Spray – The 1st time application of pre-emergent spray last fall appears to be working very well. A second application is planned for latter this spring.
  • Bale Replacements – Bale purchase and replacement is planned this spring (after the rains) for the sight in range and the 20 yd range only.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.
  • Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range. Scheduled for this spring

January 2018

El Dorado Hills Bowmen
Club & Board Meeting Agenda
January 10,2018

PROCEDURES

Treasurer Report –

Membership Report –

EDH Promise Foundation – On December 19,2017, the El Dorado Hills Bowmen were accepted as a qualifying fund under the auspices of the El Dorado Community Foundation, a 501(c)3 Charitable Foundation. The public can now make donations payable to the El Dorado Hills Bowmen, mail them to the El Dorado Community Foundation, and receive letter documenting a qualified charitable tax donation on their income tax.

Archery Range Use permit between EDH CSD and EDH Bowmen was signed on November 14, 2017. The permit is valid for 10 years.

EVENTS

January Awards Dinner and Officer Installation – Saturday evening January 13, 2018

Sacramento International Sportsman Exposition – Sunday January 21,2018
We need volunteers to man the youth archery free shoot boot from 10am to 2pm on Sunday January 21, 2018. Volunteers will receive free admission and reimbursement for parking. See WEB page for details

Free Club 3D shoot and Hamburgers– Saturday March 3, 2018

Open Tournament – Sunday March 4, 2018

DISCUSSION ITEMS

  • Planning for Awards Dinner
  • Planning session for open Shoot
  • Vision for this next year.

Range Maintenance Projects

  • DONE – Re-gravel the entry road
  • DONE – Drainage Culverts – At the same time the road is being re-graveled, culvert will be installed at 1) the service road entering the sight in road, 2) replace the failing wooden bridge leading to target#27, and 3) to replace the slippery steep wooden bridge leading to the “frog depository”
  • DONE – Construct safety arrow stop behind Target #10
    Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range. Scheduled for this spring
  • DONE – Trail Widening – Funds have been approved to widen the trail leading from Target #3 to Target #4 to accommodate ATV service traffic.
  • DONE – Pre-Emergent Spray Program – Funds have been approved to contract a one time application of pre-emergent weed control on the trails on both Field target loops (1-14 & 15-28), and other areas.
  • DONE – Repair target enclosures
  • Running Deer Target Repair– Arrow stop curtain and surplus moving pads have be obtained. New existing 3D target has been identified for use. All to be assembled and tested during work day prior to open shoot.
  • Benches – Ten benches have been replaced. Several others are scheduled for repair. In progress
  • DONEKiosk Bulletin Board at Range
  • Increased Signage – All Signs (no smoking & no broadheads etc.) have been purchased and constructed. Five signs remain to be positioned.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.

November 2017

El Dorado Hills Bowmen
Club & Board Meeting Agenda
November 8, 2017

PROCEDURES

Treasurer Report –

Membership Report –

EDH Promise Foundation – We have applied to become a fund under the umbrella of the 501(c) 3 El Dorado Hills Promise Foundation. If our application is accepted, individuals will be able to donate funds to improve the Archery Range Facility and deduct their donations from their income tax returns. Our goal is to have this in place prior to December 31,2017 in order to take advantage of the 2017 tax year. The Foundation Board of Directors is schedule to meet and review our application on Wednesday, November 8, 2017

Election of Officers – As announced at the October 11, 2017 meeting, election of officers for 2018 is being held later this evening. Nominations are open for all offices and will be accepted until closed prior to the election.

Nominees for 2018 are:

  • President – Bill Peterson
  • VP Events – James Myers
  • VP Publicity- Kris Selberg
  • Secretary – Dave Powasar
  • Treasurer – Glenda Chastain
  • Range Manager – Greg Landon
  • Members at Large (elect Three) Tom Grube, Pablo Arreola, Richard Hensley

Archery Range Use permit between EDH CSD and EDH Bowmen is in the final stages of draft reviews. Should be ready for signatures early next week. The big news is that the previous agreement was written for 5 years…. the new agreement is to be written for 10 years…. at no charge to the EDH Bowmen.
EVENTS

January Awards Dinner and Officer Installation – Saturday evening January 13, 2018

Open Tournament – Sunday March 4, 2018

DISCUSSION ITEMS

Club Storage Needs on the Range – We will vote this evening to approve or not a project to construct a large steel storage building on the range.

The project has been:

  • Discussed in general for the past year.
  • Developed by a committee of club members since April 2017
  • Approved by the EDHB Board at their October 4, 2017 meeting.
  • Presented to the club membership at their October 11, 2071 club meeting.
  • The subject of an e-mail sent to all club members.
  • Detailed in articles posted on Facebook, the EDHB web page and the Bulletin Board at the Archery Range.

The Project cost is estimated at $40,000

The motion to be voted on this evening by the general club membership is:

“The motion is to approve a club expenditure not to exceed $35,000 for the construction of a steel storage building, to be spent incrementally over the life of the construction project and with the caveat that at no time would the total of our three bank accounts be allowed to drop below $15,000. Tax deductible donations will be sought for the balance of the construction cost.”

Running Deer Target Repair – Greg Landon has located arrow stop curtains (8ft by 20ft and rated to stop 70# bows) that can be hung behind the running deer target. The curtains can easily be taken down and stored out of the weather. We would like to have this repair completed prior to the open shoot.

A motion is presented to approve $1100 for purchase of:

  • Two curtains ($720)
  • A new 3d target to ride the cable. (est. $300)

Range Maintenance Projects

  • Re-gravel the entry road – Tony Dunn Sr. has made arrangements for several loads of Road Base to be delivered and spread on the entry road and parking lot. This repair will be made after the first rain when the ground is moist and optimum compaction can be achieved.
  • Drainage Culverts – At the same time the road is being re-graveled, culvert will be installed at 1) the service road entering the sight in road, 2) replace the failing wooden bridge leading to target#27, and 3) to replace the slippery steep wooden bridge leading to the “frog depository”
  • Fire Break – Funds have been approved to scrape a firebreak inside the new wooden fence for the entire length of El Dorado Hills Blvd and the housing property line at the north end of the range.
  • Trail Widening – Funds have been approved to widen the trail leading from Target #3 to Target #4 to accommodate ATV service traffic.
  • Pre-Emergent Spray Program – Funds have been approved to contract a one time application of pre-emergent weed control on the trails on both Field target loops (1-14 & 15-28), and other areas.
  • Repair target enclosures – Done
  • Benches – Ten benches have been replaced. Several others are scheduled for repair.
  • Kiosk Bulletin Board at Range – Done
  • Increased Signage – All Signs (no smoking & no broadheads etc.) have been purchased and constructed. Five signs remain to be positioned.
  • Paint Shipping Container – No progress
  • Banner Posting Frame – No Progress. Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.

August 2017

El Dorado Hills Bowmen
Combination Board and Club Meeting Agenda
August 9, 2017

PROCEDURES

Approval of July Board Minutes

Treasurer Report – (Bill – Glenda on vacation)

Membership Report – (Dave)

Fire Safety Inspection – Waiting return visit from Fire Marshal to re-evaluate building usage classification, which in turn determines what rules apply to our structure.

IRS Status Review – The Board met to review our current 501(c)7 status.
Following discussion and a thorough description of the various 501(c) options presented by Dave McReynolds at the Board’s request, it was decided to a) open a third club checking account to received all income collected from the “Frog”, with expenditure solely on items directly related to maintenance of the Archery range, and b) explore the possibility of creating a 501(c)(3) organization to receive tax deductible donations for the maintenance of the range.

Election of Officers – The Bylaws require the president to appoint a Nominating Committee to approach members and develop a slate of officers for 2018. The Slate is then presented to the club at the October Club meeting. Members may make additional nominations from the floor at both the October and November Club meetings. The election will take place at the November meeting. The 2018 officers will be installed at the January club dinner.

Club Meeting – The next club meeting of the general membership is scheduled for September13 at 6:30 pm at the clubhouse. I will not be present.

EVENTS

Club Car Pool to Neighboring Shoots (Greg Landon)

CSD Explore Archery – This six-week instructional program is ending next Saturday for the season. This season, we had 16 participants of which hopefully some will become the core of a beginning EL Dorado Hills Bowmen JOAD program. We greatly appreciate instructor James Myers and his dedication to this project. He taught classes for six Saturday mornings during the heart of summer/family vacation season. Thank you James

DISCUSSION ITEMS

ISHI ARCHERY – (Dean Tormey) A presentation/proposal to enhance manual score keeping with a cell phone app at our Open Shoot in March.

Monthly Paper Target Refresh

  • For the last many months, long time member Dave Stroncak has been putting out fresh paper targets on the bales as needed.
  • Thank You Dave!
  • We are now working to spread this burden to more than just one member.
  • A recent request for volunteers has generated a list of members, a team that will be replacing targets on a regular basis.
  • Thank you Gerry Clouser, Larry Coody, Ed Grandez, Duane Heilman, Jeff Rogers, Vincent Rose, and Craig Von Chance
  • We are still soliciting additional volunteers for the team with the intent that these ongoing duties do not burden just a small number of members.

Club Storage Needs on the Range

  • The Storage Needs Committee met on June 28. As a result of that meeting, cost estimates are being sought/prepared for the construction of a metal storage building.
  • The ambitious goal is to make a recommendation/proposal at a special board meeting prior to the August 9 general club meeting.
  • An approval vote by the board followed by an approval vote of the club membership will be required before we start the construction permit and purchase processes.

Target Assignments

  • The list of target assignments is posted on the clubhouse exterior wall.
  • Thank you to our volunteers Pablo Arreola, Gerry Clouser, Jeff Rogers, Gary Crain, Marc Allaman , Dan Healy, Debra Rodriquez, Joe Pettus, Andy Bohart, Kerry Gragg, and Greg Landon.
  • Eleven targets remain unassigned

Main Gate Lock

The third “escape” lock is now installed on the main gate along with a new sign instructing “locked in” non-members to call a phone number for the combination to the “escape” lock. This phone number forwards calls simultaneously to Bill, James, Greg and Kerry.

Range Maintenance – Projects & Anticipated Expenses

  • ATV Servicing – (Greg) – The 4WD ATV is currently in the shop having the carburetor rebuilt and other maintenance.
  • Re-gravel the entry road – Tony Dunn Sr. has made arrangements for several loads of Road Base to be delivered and spread on the entry road and parking lot. This repair will be made after the first rain when the ground is moist and optimum compaction can be achieved. This expense was approved by the club at the July meeting.
  • Repair target enclosure faces and rear triangle stiffeners. Lumber has been purchased and cut. Repairs completed on 25 enclosures…20 enclosures remain. Installation will proceed during the end of July and early August. No formal work party planned. May require $150 for additional paint.
  • Benches – Benches have been replaced on Targets 6,8,9,19,24,26. The Target #7 bench is ready for installation but requires a new posthole and concrete to set one of the supports. Lumber is being painted to replace benches on targets #22 & #28.
  • Kiosk Bulletin Board at Range – Funds have been approved to purchase a weather proof Kiosk/Bulletin Board for installation in the area of the sight in range. Purchase and installation planned for late August early September
  • Increased Signage – Four new “smoking” and “crossbow” prohibition signs have been installed. Seven more signs have been constructed and are awaiting new postholes for installation.
  • Paint Shipping Container – Before the rains return, we intend contract a company to pressure wash the container and then paint the container in house.
  • Banner Posting Frame – Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.
  • Construction of a Fire Break and a pre-emergent spray program are planned for this fall after the first rain.

July 2017

El Dorado Hills Bowmen
Combination Board and Club Meeting Agenda
July 12, 2017

PROCEDURES

Approval of June Board Minutes

Treasurer Report – (Glenda)

Membership Report – (Dave)

Fire Safety Inspection – Waiting return visit from Fire Marshal to re-evaluate building usage classification, which in turn determines what rules apply to our structure.

IRS Status Review – The Board will be meeting, prior to the August Club meeting, to review our current 501(c)7 status

Club Meeting – The next club meeting of the general membership is scheduled for August 9 at 6:30 pm at the clubhouse.

EVENTS

Club Car Pool to Neighboring Shoots (Greg Landon)

CSD Explore Archery – This six week instructional program began on Saturday July 8.

DISCUSSION ITEMS

Range Manager – We are looking for a member willing to be range manager. Work continues to restore the target enclosures, install signage, replace or paint benches, and establish a valid list of volunteers who have adopted a target to care for. Once these tasks are completed, it is hoped that the position of Range Manager will be less intimidating to the recruitment process.

Club Storage Needs on the Range

  • The Storage Needs Committee met on June 28. As a result of that meeting, cost estimates are being sought/prepared for the construction of a metal storage building.
  • The ambitious goal is to make a recommendation/proposal at a special board meeting prior to the August 9 general club meeting.
  • An approval vote by the board followed by an approval vote of the club membership will be required before we start the construction permit and purchase processes.

Target Assignments and Weedeating.

  • A new list of target assignments has been developed. The list and the status of weed eating for each is posted on the club house exterior wall.
  • Thirteen Targets remain unassigned
  • Kris Selberg interviewed a landscape contractor. We will consider a proposal to pay for a pre-emergence spray program this fall and next spring.

Main Gate Lock

  • Prior to the construction of the permanent wooden fence, any non-member locked in behind the fence would cut the barbwire or remove the temporary fences section. Those options are no longer available.
  • Discussion about installing a third “emergency “combination lock. A trapped shooter calls a number, gets the combination to the emergency lock, gets out and we change the “emergency lock” combination for the next time we need it.
  • This way the member’s lock combination is not exposed.
  • We will soon post a very visible sign on the roadway in that says “Non members risk getting locked in!”
  • We are considering a free “call forwarding to three numbers” service offered by Google.

Range Maintenance – Projects & Anticipated Expenses

  • ATV Servicing – (Greg) – The 4WD ATV has a long history of being very hard to start. Greg Landon and Shawn Finato will be trailering it to a repair shop for evaluation (approx. $100) and subsequent repair (?$).
  • Re-gravel the entry road before the rains return. Purchase of gravel and hire operator and excavator to spread it. Estimated cost $2,500. Requires club approval
  • Repair target enclosure faces and rear triangle stiffeners. Lumber has been purchased and cut. Repairs completed on 25 enclosures…20 enclosures remain. Installation will proceed during the end of July and early August. No formal work party planned. May require $150 for additional paint.
  • Benches – Lumber for bench replacement on Targets 6,7,8,9,19,24,26 has been purchased, cut and painted. Installation will proceed during late July and early August. Will need to buy lumber for two more benches (22,&28)
  • Kiosk Bulletin Board at Range – Funds have been approved to purchase a weather proof Kiosk/Bulletin Board for installation in the areas of the sight in range. Purchase and installation planned for late August early September
  • Increased Signage – The board approved additional signs posting range prohibitions at the entrances. The signs have been ordered and will be installed using exiting frames where available. Some new frames will need to be constructed and installed.
  • Paint Shipping Container – Before the rains return, we intend contract a company to pressure wash the container and then paint the container in house.
  • Banner Posting Frame – Plans are under consideration to modify the existing street side “banner positing frame” to eliminate the visual interference created by the new split rail fence.